Your world of paper could be reduced to a few disks.
But is it the right solution for you?
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What documents could shut down your operation if they were destroyed or lost?
- Bills of Lading?
- Purchase orders?
- Architectural drawings?
- Payroll records?
- Inventory records?
- Accounts receivable?
- Accounts payable?
- Manufacturing drawings?
- Shipping records?
- Legal documents?
- Client records?
- Meeting minutes?
- Tax records?
A single CD-ROM can store approximately 2000 E-Size drawings, (a DVD can hold about 3 times that!) meaning that your archives could contain several hundreds of thousands of drawings or other types of documents. The ability to electronically access, view, print or plot these drawings or documents saves you time and money.
There is no question that significant cost savings can be achieved by computerizing your filing system. The only question is what level of conversion is best for your particular organization.
CSI can handle small format (8-1/2 x 11 or 8-1/2 x 14) documents as well as large format documents.
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Document management is the art of organizing both paper and electronic files for maximum accessibility and usefulness. Many organizations are finding great benefits in converting all documents to electronic images for various reasons including: ease of search and retrieval; ability to share documents; space and money saved in storage needs; insured document integrity; and more.
Perhaps most importantly, a fire or flood can be an unrecoverable disaster if your files are on paper.
Reduce the labor costs involved in processing files:
- Search for and retrieve any file in an instant.
- View, print, fax, or email any document right from your desktop.
- Never lose another file again.
- Recover all that filing and storage area for productive business use.
- Easily store back-up copies of all your files in a safe location.
The first step towards organization is to determine how the documents may be utilized after they have been organized. There are several questions to assist decision makers in determining these factors, such as:
- how are the files currently maintained
- how many people will be accessing the information and how often
- what types of information from the documents would be relevant for retrieval purposes
- are there documents of greater importance which should be processed more quickly?
- Decision-makers also need to determine a timeframe for implementation of a chosen system.
Clean Sweep Imaging
will work with the client to design the project according to factors determined from the questions above.
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